Switching from one corporate learning management system to anotherneeds careful planning and management to run smoothly.
What has prompted your decision to change LMS? Problems with your current system, additional/new features available in the new system or changes in your organisation? Be clear about the reasons and the consequent changes you need to make in the new system so as not to perpetuate any existing problems.
Migrating data and content is a major consideration. Ease of migration will depend on technical standards used by both the current and new systems, such as SCORM, AICC or open source. Whereas SCORM and AICC should make migration more straightforward, content written on heavily customised platforms could create more difficulty. Discuss these issues with experienced technical specialists at both your current and new suppliers. Also discuss integration of the new LMS with your organisation’s legacy systems with your own technical specialists.
Assess what content needs to be migrated. This could include courses, assessments, historical data, learning paths, career maps, all in a variety of file formats, from Word documents to video. Identify any out-of-date or irrelevant content that you do not wish to migrate, although consider whether you need to archive this.
As well as listing all file types, identify the locations of all content. This is especially important for transferring files in batches where a shared file path can enable bulk transfer instead of having to search for individual files located in different folders and locations.
Determine with both LMS providers and your internal technical team how long migration will take and agree a timetable with extra time built in to address inevitable problems. Also, check calendars in your organisation so that you do not schedule migration for a period of high demand for the resources you need, such as peak sales periods.
It is unlikely that you will switch from old to new LMS overnight, so plan for a period where both may run concurrently. This could affect training schedules, so you will need to liaise widely across the organisation and plan accordingly.
Finally, you must market the new LMS to all users, promoting its benefits and providing any necessary training in new or changed features.
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