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Coillte

Coillte is a commercial forestry business in Ireland, owned by the state, and based in Newtownmountkennedy. Coillte manage approximately 7% of the country’s land, and operates three businesses - their core forestry business, a land solutions business, and a wood panel manufacturing business called `Medite Smartply`.
Manufacturing
Timber manufacturing
Private
2500 users
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Summary 

Coillte is a commercial forestry company, owned by the State, that manages  approximately 7% of the country’s land. Coillte operates three strong  businesses from this land – their core forestry business, a wood panels  manufacturing business MEDITE SMARTPLY and a land solutions business.  Coillte’s vision is to be the best forestry and land solutions company in Europe. 

Background 

Following a rigorous and detailed procurement process, Coillte Teoranta chose  My Learning Hub as their partner to deliver our training software. My Learning  Hub was selected on a range of criteria including competitive pricing, technical  expertise, experience, and supplier fit. After 5 successful years with My Learning 

Hub, Coillte grew from 800 to 2,200 users and decided to upgrade to the new  version of the system (version 2) and extend their contract. 

The Objectives 

The initial key use for this training system was to support the storage and  retrieval of Safety and Certification records which are a legislative requirement  for Coillte. Coillte required a solution that would be easy to use and allow  employees and contractors to see what training is taking place through a  training portal, where they can submit training requests and have their  manager authorise or reject their application as appropriate. 

The Challenge 

Effectively migrating all historical training and compliance data for all Coillte  Group, while keeping a 100% accuracy and adhering to the strict internal  procedures. Ability to set up Skills Matrices that can be leveraged to run  Training Needs Analysis for Coillte staff, operators, and other third-party  trainees. The mechanism to support import/export training data with other  legacy systems. Ability to schedule automated reports, questionnaires, and  evaluation functionality. It was also vital that Managers could instantly check  compliance for operators that needed to use/operate any form of  tools/machinery or vehicles in the field. It not only needed to be quick but also  so simple that there would be no confusion from any staff when completing  these checks, as to whether staff were compliant or not. 

The Solution 

To ensure continuity of all staff and contractors working on sites, My Learning  Hub provided Coillte with scheduled reporting, team compliance management,  and automated reminders to notify the administrator of any users whose  accredited training was due to expire. The team would be alerted well in  advance so they could plan budgets and understand long term training costs.  Also, the HR department required functionality which would allow users to  upload certificates from third parties. However, before they were marked as  compliant they required approval from the authorised senior users. My  Learning Hub LMS allowed Coillte to automate such procedures. With many  locations around the country, our solution enabled Coillte’s contractors and  staff to book and undertake training from different locations, it also allowed all  staff and contractors compliance status’ to be instantly accessed/checked on  easy to understand data fields. With thousands of staff working in dangerous  conditions, Coillte had to be certain that day to day duties were completed to a  higher safety standard as possible, My Learning Hub is a key part of maintaining  that higher safety standard.

The Results

My  Learning Hub LMS allowed Coillte to automate training, compliance and reporting procedures to ensure high safety standards across the whole company.

System utilisation: 92%
Number of users: 2500
Courses built: 80
Numbers of material: 36
Kay Maguire
Kay Maguire
Training Standards Specialist
“My Learning Hub delivered on every promise and adjusted the system along the wayas we went through the process of upgrading our HR system.“